Meetings 2025: Plan now and secure the best locations

Plan your meetings 2025 now! The run on the best hotels and locations has already begun. Companies and event planners are faced with the challenge of securing the best seminar hotels and locations for their meetings, conferences and corporate events in good time.

By planning early, you not only secure the best places, but also benefit from the numerous advantages that long-term planning brings. Read this article to find out why it pays to plan early and which trends and expectations are relevant for 2025.

Why is it important to plan meetings and events for 2025 now?

Planning meetings and events for 2025 should not be put on the back burner. The demand for first-class venues is constantly increasing, and those who plan early can secure the best places. In addition, you will have more time to carefully think through all the details and ensure a successful event.

What are the advantages of planning meetings and events early?

• Flexibility: Early planning gives you more flexibility in choosing the date and location.
• Better organization: More time allows for more thorough preparation and coordination of everyone involved.
• Cost efficiency: Early planning can lead to better conditions due to more flexibility. It is therefore worth comparing different offers.
• Risk minimization: Unforeseen problems can be identified and solved at an early stage.
• Greater choice of providers and services: With more lead time, you have a greater choice of caterers, technical service providers and other providers who are often booked up early.
• Better attendee management: You have more time to invite attendees, get feedback and consider special needs or requirements.
• More time for marketing and promotion: Early planning allows you to promote your event extensively and reach a higher number of participants.
• Increased creativity and innovation: With more planning time, you can develop creative and innovative concepts that will make your event unforgettable.

What are the trends and expectations for meetings and events in 2025?

• Hybrid events: The combination of virtual and physical events will continue to grow, offering flexibility as well as greater reach and accessibility.
• Sustainability: Environmentally friendly and sustainable venues and event practices will become increasingly important.
• Technological integration: State-of-the-art technology for presentations, interactive elements and networking is expected.
• Work-life balance: Flexibly designed meetings improve the work-life balance of participants. This includes shorter and more efficient meetings and locations that offer relaxation.
• Balancing the needs of different generations: Meetings must meet the needs of all generations. While younger generations prefer modern, technology-based meetings, older generations value traditional structures and efficient technologies.
• Outdoor venues: Locations by the lake, in the countryside and in the mountains remain relevant.
• Innovative room concepts and multifunctional rooms: Another trend is multifunctional spaces that serve as co-working spaces during the day and event venues in the evening. These rooms are equipped with state-of-the-art technology and offer event planners the advantage of having to invest less in technical equipment.
• Short-term rentals for meetings and seminars: The demand for flexible rental options for meeting and seminar rooms is constantly increasing. Many companies prefer to rent rooms for just a few hours or half a day. This enables efficient use of resources and a reduction in costs.

How do you find the best seminar hotels and event locations?

Finding the perfect location can be a challenge. The MICE Service Group has extensive know-how and knows most of the hotels personally. We will be happy to put together an individual offer tailored to your needs. You can also use our specialized platform Meeting Hotels to get an initial overview.

What tips are there for successfully planning and booking venues?

• Enquire early: Contacting venues in good time is crucial.
• Show flexibility: Flexibility with dates can lead to better offers.
• Communicate detailed requirements: Clearly defined requirements and expectations help providers to create the right offer.

Prepare for a successful meeting year 2025 and secure the best event locations and seminar hotels now. Contact the MICE Service Group team to receive a tailor-made program for your needs and make your events a success. Enquire now and benefit from our expertise!